Lafontaine Areas Homeowners Association

Building Community

Lafontaine Areas Homeowners Association
LASHA, established in 2015, is a non-profit organization representing homeowners with beachfront and off-beach properties in the Lafontaine area of Georgian Bay.
The community is comprised of 185 beachfront and over 1,000 off-beach residences in the Lafontaine shoreline area between Trillium Lane and the 18th Concession.
Our mission is to promote a sense of community and to provide a clear voice on matters affecting our neighbourhood and environs.
LASHA goals are to ensure that it provides true value to its membership; promotes a strong sense of community, safety & security; provides an effective internal and external community communications network; monitors local government & businesses and oversees the protection of our environs.

  • Establishing a functional community watch program
  • Co-ordinating community events and forums
  • Promoting of member home based businesses
  • Regularly communicating about what is happening in our community
  • Carrying out periodic surveying to ensure that the opinion of every member is heard
  • Providing a forum for input & discussion on the future development of our community
  • When necessary, making representations on matters affecting the interests of LASHA members
  • Ensuring our local politicians remember their election promises
  • Being an active voice in how our tax dollars are spent
  • Developing a transparent and inclusive membership development program
  • Being proactive, not reactive

About Your President

The President is a full time, non-elected member of the Association and serves at the pleasure of the Board.

​A career Civil Servant, Chuck was employed by the Province of Ontario in a variety of progressively responsible positions between 1967 &1998. The last ten years of his 31 year career he served as Director of Property Management for GO Transit. In this position he oversaw the day to day operations of all stations and support facility operations (maintenance, ticket sales, customer services, advertising, property leasing/acquisition and disposal). His portfolio included over 50 facilities and his staff dealt with over 50,000 customers and 30,000 parked cars daily. He was responsible for annual capital/operating budgets of over $50Million, annual revenues of over $100 Million and over 300 unionized and management staff. As a member of senior management he also participated in labour negotiations and arbitrated grievance hearings.

Throughout his career with the Province, he was a member of the Building Owners and Managers Association of the Greater Toronto Area, (BOMA Toronto) representing the commercial property sector. He was elected to the Board of Directors in 1991, served as Director for eight years and as its President from 1996-1998. From 1998-1999 he served as Secretary Treasurer of BOMA Canada.

In 1998 he retired from GO Transit and created Harmony Management Services to allow him to use his education and experience as a consultant to the industry. In August 1999 he was retained by BOMA Toronto in the role of Executive Vice President and carefully guided the organization in both growth and prosperity for the next ten years. Some highlights of his career with BOMA Toronto included: development and implementation of the annual strategic planning process and governance manual for the Board of Directors; implementation of the association management database, financial systems and web site integration; negotiated and implemented a 3 Year $75 Million Conservation Demand Management Program with the Ontario Power Authority; spearheaded the development and implementation of the BOMA BESt National commercial building environmental management program and certificate of building excellence program; revamped the Corporate Sponsorship Program generating additional annual revenues of over $250,000.00; In 10 years he oversaw the growth in membership from 400 to 800, increased reserves from $500 K to over $1 Million and raised the association ranking from 5th to 2nd largest in North America.

During this period he was a founding member of both the Independent Electricity System Operator’s (IESO) Stakeholder Advisory Committee and the Ontario Power Authority’s (OPA) CEO Advisory Committee; Association member of the Toronto Board of Trade and spent 2 years on the Ministry of C&SS, Accessibility for Ontarians with Disabilities Act (AODA) Built Environment Standards Committee representing commercial properties; An active member of the Canadian Society of Association Executives and Meeting Planners International, BOMA Internationals Electricity Committee and the BOMA Association Executives Committee.

In 2009 Chuck was presented with the prestigious BOMA Canada Presidents award at the BOMA Canada National Conference in Montreal and in 2010 received BOMA life membership in recognition of over 28 years of service at the local, national and international levels.

In 2010 Chuck returned to the consulting world assisting BOMA Toronto and BOMA Canada in organizing their 2010 and 2011 BOMEX National conferences in Toronto and St. John’s Nfld. Respectively.

In 2011, he and wife Cathy purchased a lot in the Lafontaine Beach area of Tiny Township and constructed their current residence. They were in the 20th year of operating a successful home – based, full service travel agency, TPI Harmony Travel Services, but Covid-19 forced them into early retirement. Locally, Chuck has been, attending meetings of council and keeping community members up to speed on local issues. In November 2015, he initiated and formed the Lafontaine Area Shoreline Homeowners Association (LASHA) which serves the designated shoreline community between the 18th and 15th Concessions and currently boasts over 300 members and growing. He developed a website ( ) as well as a Facebook page which he updates regularly. In January 2017 he was appointed to Tiny Townships Lafontaine Beach Master Plan Steering Committee and elected committee Chair. In April 2019 he was appointed to the new Parks and Recreation Advisory Committee and was elected Chair. He served in that capacity until May 2021 when he submitted an update report to Council. The following month he resigned from the committee to take on a role with the Board of Directors of the Federation of Tiny Township Shorelines Associations (FoTTSA) where he currently serves as Chair of the Governance Committee.

  • Certificate in Management and Administration through the University of Toronto (CIM Designation)1985-1989;
  • Real Property Administrators certification through the Building Owners & Managers Institute (RPA Designation) 1989-1993;
  • Queens University School of Business Executive Program.- 1994
  Charitable Affiliations & Fundraising
  • Habitat For Humanity (Toronto) – House Construction
  • Childrens Aid Foundation – Annual Bursary
  • Princess Margarets Hospital- Patient Room
  • Sick Kids Hospital – Visitor Room
  • Argos Foundation – Annual Bursary
  • Eppleworth School – Board Member
  • Ryerson School of Business – Annual bursary
  • ARC Industries – Mississauga/Richmond Hill/Ajax – Adult Work Program Establishment
  • Annual BOMA Golf Tournament – 360 golfers

2023-2024 Current Board of Directors

Chair – John Jamieson
Vice Chair- Janice Murton
Treasurer – Don Nowak
Director -Belinda Neudoerffer
Director -Brian Holt
President – Chuck Stradling (ex-officio)

2022-2023 Current Board of Directors

Chair – John Jamieson
Treasurer – Don Nowak
Director – Janice Murton
Director -Belinda Neudoerffer
Director -Brian Holt
President – Chuck Stradling (ex-officio)

2021-2022 Current Board of Directors

Chair – John Jamieson
Treasurer – Don Nowak
Director – Janice Murton
Director -Belinda Neudoerffer
Director -Mike Hepworth
President – Chuck Stradling (ex-officio)

2020-2021 Current  Board of Directors

Chair – John Jamieson
Treasurer – Don Nowak
Director – Janice Murton
Director –
Belinda Neudoerffer
Director –Mike Hepworth
President – Chuck Stradling (ex-officio) 

2019-2020 Current  Board of Directors

Chair – Sharon Courtepatte
Vice Chair – John Jamieson
Treasurer – Don Nowak
Director – Janice Murton
Director – Brandon Renault
Director – Martin Goicoechea
President – Chuck Stradling (ex-officio) 


2018-2019 Board of Directors

Chair – Sharon Courtepatte
Vice Chair – John Jamieson
Treasurer – Don Nowak
Director – Janice Murton
Director – Brandon Renault
Director – Martin Goicoechea
President – Chuck Stradling (ex-officio) 

2017-2018 Board of Directors

Chair – Tracy Wilson
Vice Chair – Carol Burton
Treasurer Jim  Berneche
Director – Don Nowak –
Director – Annette Mucciacito
Director – Tom Regenbogen
Director – Paul  Nix
President – Chuck Stradling (ex-officio) 

2015-2017 Founding Board of Directors

Chair – Tracy Wilson
Vice Chair –
Carol Burton
Treasurer Jim  Berneche
Director – Don Nowak – 
Director – Annette Mucciacito 
Director – Tom Regenbogen
Director – Paul  Nix

President – Chuck Stradling (ex-officio)


Table of Contents

  • Section 1 – General
  • Section 2 – Directors`
  • Section 3 – Board Meetings
  • Section 4 – Financial
  • Section 5 – Officers
  • Section 6 – Protection of Directors and Others
  • Section 7 – Conflict of Interest
  • Section 8 – Members
  • Section 9 – Members Meetings
  • Section 10 – Notices
  • Section 11 – Adoption and Amendment of By-Laws

Section 1 – General
1.01 Definitions 
In this by-law, unless the context otherwise requires:

  1. “Act” means the Not-for-Profit Corporations Act, 2010 (Ontario) and, where the context requires, includes the regulations made under it, as amended or re-enacted from time to time;
  2. “Board” means the board of directors of the Association;
  3. “By-laws” means this by-law (including the schedules to this by-law) and all other by-laws of the Association as amended and which are, from time to time, in force;
  4. “Chair” means the chair of the Board;
  5. “Association” means the association that has passed these by-laws under the Act or that is deemed to have passed these by-laws under the Act;
  6. “Director” means an individual occupying the position of director of the Association by whatever name he or she is called;
  7. “Member” means a member of the Association;
  8. “Members” means the collective membership of the Association; and
  9. “Officer” means an officer of the Association.

1.02 Interpretation 
Other than as specified in Section 1.01, all terms contained in this by-law that are defined in the Act shall have the meanings given to such terms in the Act.  Words importing the singular include the plural and vice versa, and words importing one gender include all genders.
1.03 Severability and Precedence
The invalidity or unenforceability of any provision of this By-law shall not affect the validity or enforceability of the remaining provisions of this By-law. If any of the provisions contained in the By-laws are inconsistent with those contained in the Articles or the Act, the provisions contained in the Articles or the Act, as the case may be, shall prevail.
1.04 Seal
The seal of the Association, if any, shall be in the form determined by the Board.
1.05 Execution of Contracts
Deeds, transfers, assignments, contracts, obligations and other instruments in writing requiring execution by the Association may be signed by any two of its Officers or Directors. In addition, the Board may from time to time direct the manner in which and the person by whom a particular document or type of document shall be executed.  Any person authorized to sign any document may affix the corporate seal, if any, to the document.  Any Director or Officer may certify a copy of any instrument, resolution, by-law or other document of the Association to be a true copy thereof.

Section 2 – Directors
2.01 Election and Term  
The Directors shall be elected by the Members. The term of office of the Directors (subject to the provisions, if any, of the articles) shall be from the date of the meeting at which they are elected or appointed until the next annual meeting or until their successors are elected or appointed.
2.02 Vacancies 
The office of a Director shall be vacated immediately:

  1. if the Director resigns office by written notice to the secretary, which resignation shall be effective at the time it is received by the secretary or at the time specified in the notice, whichever is later;
  2. if the Director dies or becomes bankrupt;
  3. if the Director is found to be incapable of managing property by a court or under Ontario law; or
  4. if, at a meeting of the Members, a resolution is passed by at least a majority of the votes cast by the Members removing the Director before the expiration of the Director’s term of office.

2.03 Filling Vacancies
A vacancy on the Board shall be filled as follows:

  1. a quorum of Directors may fill a vacancy among the Directors;
  2. if there is not a quorum of Directors or there has been a failure to elect the minimum number of Directors set out in the articles, the Directors in office shall, without delay, call a special meeting of Members to fill the vacancy and, if they fail to call such a meeting, the meeting may be called by any Member;
  3. if the vacancy occurs as a result of the Members removing a Director, the Members may fill the vacancy by a majority vote and any Director elected to fill the vacancy shall hold office for the remainder of the removed Director’s term; and
  4. the Board may fill any other vacancy by a majority vote, and the appointee shall hold office for the remainder of the unexpired portion of the term of the vacating Director.  After that, the appointee shall be eligible to be elected as a Director.

2.04 Committees
Committees may be established by the Board as follows:

  1. The Board may appoint from their number a managing Director or a committee of Directors and may delegate to the managing Director or committee any of the powers of the Directors excepting those powers set out in the Act that are not permitted to be delegated; and
  2. Subject to the limitations on delegation set out in the Act, the Board may establish any committee it determines necessary for the execution of the Board’s responsibilities.  The Board shall determine the composition and terms of reference for any such committee.  The Board may dissolve any committee by resolution at any time.

2.05 Remuneration of Directors
The Directors shall serve as such without remuneration and no Director shall directly or indirectly receive any profit from occupying the position of Director; provided that:

  1. Directors may be reimbursed for reasonable expenses they incur in the performance of their Directors’ duties;
  2. Directors may be paid remuneration and reimbursed for expenses incurred in connection with services they provide to the Corporation in their capacity other than as Directors, provided that the amount of any such remuneration or reimbursement is: (i) considered reasonable by the Board; (ii) approved by the Board for payment by resolution passed before such payment is made; and (iii) in compliance with the conflict of interest provisions of the Act;

Section 3 – Board Meetings
3.01 Calling of Meetings
Meetings of the Directors may be called by the Chair, president or any two Directors at any time and any place on notice as required by this by-law.
3.02 Regular Meetings 
The Board may fix the place and time of regular Board meetings and send a copy of the resolution fixing the place and time of such meetings to each Director, and no other notice shall be required for any such meetings.
3.03 Notice 
Notice of the time and place for the holding of a meeting of the Board shall be given in the manner provided in Section 10 of this by-law to every Director of the Association not less than seven days before the date that the meeting is to be held. Notice of a meeting is not necessary if all of the Directors are present, and none objects to the holding of the meeting, or if those absent have waived notice or have otherwise signified their consent to the holding of such meeting.   If a quorum of Directors is present, each newly elected or appointed Board may, without notice, hold its first meeting immediately following the annual meeting of the Association.
3.04 Chair
The Chair shall preside at Board meetings.  In the absence of the Chair, the Vice Chair shall act as the Chair.
3.05 Voting
Each Director has one vote.  Questions arising at any Board meeting shall be decided by a majority of votes.  In case of an equality of votes, the Chair shall not have a second or casting vote.
3.06 Participation by Telephone or Other Communications Facilities
If all of the Directors of the Association consent, a Director may participate in a meeting of the Board or of a committee of Directors by telephonic or electronic means that permits all participants to communicate adequately with each other during the meeting. A Director participating by such means is deemed to be present at that meeting.

Section 4 – Financial
4.01 Banking
The Board shall by resolution from time to time designate the bank in which the money, bonds or other securities of the Association shall be placed for safekeeping.
4.02 Financial Year
The financial year of the Association ends on December 31 in each year or on such other date as the Board may from time to time by resolution determine.

Section 5 – Officers
5.01 Officers
The Board shall appoint from among the Directors a Chair and may appoint any other person to be Vice Chair, and Treasurer at its first meeting following the annual meeting of the Association.  The office of Chair and Vice Chair may also be held by the same person. The Board may appoint such other Officers and agents as it deems necessary, and who shall have such authority and shall perform such duties as the Board may prescribe from time to time.
5.02 Office Held at Board’s Discretion
Any Officer shall cease to hold office upon resolution of the Board.
5.03 Duties
Officers shall be responsible for the duties assigned to them and they may delegate to others the performance of any or all of such duties.
5.04 Duties of the Chair
The Chair shall perform the duties described in sections 3.04 and 9.05 and Schedule A and such other duties as may be required by law or as the Board may determine from time to time.
5.05 Duties of the Vice Chair
The Vice Chair shall perform the duties described in Schedule A and such other duties as may be required by law or as the Board may determine from time to time.
5.06 Duties of the Treasurer
The Treasurer shall perform the duties described in Schedule B and such other duties as may be required by law or as the Board may determine from time to time.

Section 6 – Protection of Directors and Others
6.01 Protection of Directors and Officers
No Director, Officer or committee member of the Association is be liable for the acts,  neglects or defaults of any other Director, Officer, committee member or contractor of the Association or for joining in any receipt or for any loss, damage or expense happening to the Association through the insufficiency or deficiency of title to any property acquired by resolution of the Board or for or on behalf of the Association or for the insufficiency or deficiency of any security in or upon which any of the money of or belonging to the Association shall be placed out or invested or for any loss or damage arising from the bankruptcy, insolvency or tortious act of any person, firm or Corporation with whom or which any moneys, securities or effects shall be lodged or deposited or for any other loss, damage or misfortune whatever which may happen in the execution of the duties of his or her respective office or trust provided that they have:

  1. complied with the Act and the Association’s articles and By-laws; and
  2. exercised their powers and discharged their duties in accordance with the Act.

Section 7 – Conflict of Interest
7.01 Conflict of Interest
A Director who is in any way directly or indirectly interested in a contract or transaction, or proposed contract or transaction, with the Association shall make the disclosure required by the Act.  Except as provided by the Act, no such Director shall attend any part of a meeting of Directors or vote on any resolution to approve any such contract or transaction.

Section 8 – Members
8.01 Members
Membership in the Association shall consist of the individuals named in the articles and such other persons interested in furthering the Association’s purposes and who have been accepted into membership in the Association by resolution of the Board.
8.02 Membership
A membership in the Association is not transferable and automatically terminates if the Member resigns or such membership is otherwise terminated in accordance with the Act.
8.03 Disciplinary Act or Termination of Membership for Cause

  1. Upon 15 days’ written notice to a Member, the Board may pass a resolution authorizing disciplinary action or the termination of membership for violating any provision of the articles or By-laws.
  2. The notice shall set out the reasons for the disciplinary action or termination of membership. The Member receiving the notice shall be entitled to give the Board a written submission opposing the disciplinary action or termination not less than 5 days before the end of the 15-day period. The Board shall consider the written submission of the Member before making a final decision regarding disciplinary action or termination of membership.

Section 9 – Members’ Meetings
9.01 Annual Meeting
The annual meeting shall be held on a day and at a place within Ontario fixed by the Board. Any Member, upon request, shall be provided, not less than 21 days before the annual meeting, with a copy of the approved financial statements, auditor’s report or review engagement report and other financial information required by the By-laws or articles.
The business transacted at the annual meeting shall include:

  1. receipt of the agenda;
  2. receipt of the minutes of the previous annual and subsequent special meetings;
  3. consideration of the financial statements;
  4. report of the auditor or person who has been appointed to conduct a review engagement;
  5. reappointment or new appointment of the auditor or a person to conduct a review engagement for the coming year;
  6. election of Directors; and
  7. such other or special business as may be set out in the notice of meeting.

No other item of business shall be included on the agenda for annual meeting unless a Member’s proposal has been given to the secretary/treasurer prior to the giving of notice of the annual meeting in accordance with the Act, so that such item of new business can be included in the notice of annual meeting.

9.02 Special Meetings
The Directors may call a special meeting of the Members.  The Board shall convene a special meeting on written requisition of not less than one-tenth of the Members for any purpose connected with the affairs of the Association that does not fall within the exceptions listed in the Act or is otherwise inconsistent with the Act, within 21 days from the date of the deposit of the requisition.
9.03 Notice
Subject to the Act, not less than 10 and not more than 50 days written notice of any annual or special Members’ meeting shall be given in the manner specified in the Act to each Member and to the auditor or person appointed to conduct a review engagement.  Notice of any meeting where special business will be transacted must contain sufficient information to permit the Members to form a reasoned judgment on the decision to be taken.  Notice of each meeting must remind the Member of the right to vote by proxy.
9.04 Quorum
A quorum for the transaction of business at a Members’ meeting is a majority of the Members entitled to vote at the meeting, whether present in person or by proxy. If a quorum is present at the opening of a meeting of the Members, the Members present may proceed with the business of the meeting, even if a quorum is not present throughout the meeting.
9.05 Chair of the Meeting
The Chair shall be the chair of the Members’ meeting; in the Chair’s absence, the Members present at any Members’ meeting shall choose another Director as chair and if no Director is present or if all of the Directors present decline to act as chair, the Members present shall choose one of their number to chair the meeting.
9.06 Voting of Members
Business arising at any Members’ meeting shall be decided by a majority of votes unless otherwise required by the Act or the By-law provided that:

  1. each Member shall be entitled to one vote at any meeting;
  2. votes shall be taken by a show of hands among all Members present and the chair of the meeting, if a Member, shall have a vote;
  3. an abstention shall not be considered a vote cast;
  4. before or after a show of hands has been taken on any question, the chair of the meeting may require, or any Member may demand, a written ballot.  A written ballot so required or demanded shall be taken in such manner as the chair of the meeting shall direct;
  5. if there is a tie vote, the chair of the meeting shall require a written ballot, and shall not have a second or casting vote.  If there is a tie vote upon written ballot, the motion is lost; and
  6. whenever a vote by show of hands is taken on a question, unless a written ballot is required or demanded, a declaration by the chair of the meeting that a resolution has been carried or lost and an entry to that effect in the minutes shall be conclusive evidence of the fact without proof of the number or proportion of votes recorded in favour of or against the motion.

9.07 Adjournments
The Chair may, with the majority consent of any Members’ meeting, adjourn the same from time to time and no notice of such adjournment need be given to the Members, unless the meeting is adjourned by one or more adjournments for an aggregate of 30 days of more.  Any business may be brought before or dealt with at any adjourned meeting which might have been brought before or dealt with at the original meeting in accordance with the notice calling the same.
9.08 Persons Entitled to be Present
The only persons entitled to attend a Members’ meeting are the Members, the Directors, the auditors of the Association (or the person who has been appointed to conduct a review engagement, if any) and others who are entitled or required under any provision of the Act or the articles to be present at the meeting.  Any other person may be admitted only if invited by the Chair of the meeting or with the majority consent of the Members present at the meeting.

Section 10 – Notices
10.01 Service
Any notice required to be sent to any Member or Director or to the auditor or person who has been appointed to conduct a review engagement shall be provided by telephone, delivered personally, or sent by prepaid mail, facsimile, email or other electronic means to any such Member or Director at their latest address as shown in the records of the Association and to the auditor or the person who has been appointed to conduct a review engagement at its business address, or if no address be given then to the last address of such Member or Director known to the secretary; provided always that notice may be waived or the time for the notice may be waived or abridged at any time with the consent in writing of the person entitled thereto.
10.02 Computation of Time
Where a given number of days’ notice or notice extending over any period is required to be given, the day of service or posting of the notice shall not, unless it is otherwise provided, be counted in such number of days or other period.

10.03 Error or Omission in Giving Notice
No error or accidental omission in giving notice of any Board meeting or any Members’ meeting shall invalidate the meeting or make void any proceedings taken at the meeting.

Section 11 – Adoption and Amendment of By-laws
11.01 Amendments to By-laws
The Members may from time to time amend this by-law by a majority of the votes cast. The Board may from time to time in accordance with the Act pass or amend this by-law other than a provision respecting the transfer of a membership or to change the method of voting by members not in attendance at a meeting of members.

Enacted this 1st day of January 2016

Schedule A
Position Description of the Chair/Vice Chair

  • The Chair provides leadership to the Board, ensures the integrity of the Board’s process and represents the Board to outside parties.  The Chair co-ordinates Board activities in fulfilling its governance responsibilities and facilitates co-operative relationships among Directors and between the Board and the President of the Association.  The Chair ensures the Board discusses all matters relating to the Board’s mandate. The Vice Chair shall assume all responsibilities of the Chair in her/his absence.
  • Establish agendas aligned with annual Board goals and preside over Board meetings. Ensure meetings are effective and efficient for the performance of governance work.  Ensure that a schedule of Board meetings is prepared annually.
  • Serve as the Board’s central point of communication with the President of the Association and provide guidance regarding the Board’s expectations and concerns.  In collaboration with the President, develop standards for Board decision-support packages that include formats for reporting to the Board and level of detail to be provided to ensure that management strategies and planning and performance information are appropriately presented to the Board.
  • The Chair shall be a signing authority in conjunction with the President and Treasurer.
  • monitoring and evaluating the performance  of the President through an annual process.
  • Report regularly to the Board on issues relevant to its governance responsibilities.
  • Set a high standard for Board conduct and enforce policies and By-laws concerning Directors’ conduct.
  • Serve as a mentor to other Directors.  Ensure that all Directors contribute fully. Address issues associated with underperformance of individual Directors.
  • Serve as member on all Board Committees.

Schedule B
Position Description of the Treasurer

  • The Treasurer works collaboratively with the Chair and President, to support the Board in achieving its fiduciary responsibilities.
  • The Treasurer shall oversee the funds and securities of the Association and shall ensure that full and accurate accounts of all assets, liabilities, receipts and disbursements of the Association are maintained. And further that all monies, securities and other valuable effects are deposited in the name and to the credit of the Association in such chartered bank or trust company, or, in the case of securities, in such registered dealer in securities as may be designated by the Board from time to time. The treasurer shall be a signing authority in conjunction with the Chair and President. The Treasurer shall render to the Chair and directors at the regular meeting of the Board, or whenever they may require it, an accounting of all the transactions and a statement of the financial position, of the Corporation.  The Treasurer shall also perform such other duties as may from time to time be directed by the Board.
  • Maintain a high standard for Board conduct and uphold policies and By-laws regarding Directors’ conduct, with particular emphasis on fiduciary responsibilities.
  • Serve as a mentor to other Directors.
  • Present to the Members at the annual meeting as part of the annual report, the financial statement of the Association approved by the Board.
  • Regularly attend and participate in all meetings of the Association, the Board and Board Committees.

Schedule C
Position Description of the Director

  • Regularly attend and participate in Board meetings
  • Review and participate in formulating the annual budget and business plan;


  • Understand and comply with the stated purposes of the association;


  • Understand and carry out their obligations under the association’s bylaws, including the requirement to call an annual general meeting and to provide information to the members at that meeting;


  • Provide comment and input to any issues arising as well as ongoing operational and program information;

Schedule D
Position Description of the President

  • The President is appointed by the Board as contract management, to oversee the day to day operations of the association. Although not an elected position, the President serves as an Officer and Director on the Board of Directors. The President assists The Chair in coordinating Board activities in fulfilling its governance responsibilities and facilitates co-operative relationships among Directors and between the Board and members of the association.
  • Maintains the schedule of all Board meetings and distributes agenda, minutes and collateral materials as required to carry out effective meetings. Attends all meetings.
  • The President is responsible for association communications including newsletters, website, social media , surveys and alerts.
  • In cooperation with the Officers & Directors, ensure that an annual business plan is developed, programs established, appropriate resources assigned and regular reports prepared.
  • In cooperation with the Treasurer, ensure the annual budget is developed, programs executed, resources used effectively and regular reports prepared. The President shall be a signing authority in conjunction with the Chair and Treasurer.
  • Serve as the Board’s primary contact with membership, government representatives, regulatory agencies, the media and contractors. Attends outside meetings as required.
  • Monitors and report regularly to the Board on issues relevant to the association and drafts appropriate position papers.
  • Ensures an updated membership roster is properly maintained as well as the proper recording and maintenance of minutes of all meetings of the Corporation, the Board and Board committees.  Attend to correspondence on behalf of the Board.  Have custody of all minute books, documents, registers and the seal of the Corporation and ensure that they are maintained as required by law.  Ensure that all reports are prepared and filed as required by law or as requested by the Board.